Mail Server Benefits

Mail Servers provide the following benefits over the basic POP3 email that comes from your Internet provider:

Inter-office Email
Mail Servers make inter-office email much easier to use and administer.

• Centralized Address Lists:  All of your employees are automatically added to the “Global Address List” which is available to all users when addressing email.
• Centralized Groups:  Groups of users (e.g. Commercial Lines Employees) can be created within Exchange Server and then appear in the “Global Address List” which is available to all users when addressing email.

Web Mail
Web Mail is a Web browser based version of Outlook with almost all the same features.  You can access your email, calendar, contacts, etc. any time, from any PC, from anywhere in the world, via a Web browser.

Smart Phone Support

Mail Servers provide the most complete support for smart phones.   iPhone - Droid - Blackberry - Palm - Windows Mobile

Whatever smart phone you use, your email will "push" to your phone in "real time" as will all your contacts and appointments.

Public Folders
Public Folders are centralized folders that can be accessed by all employees.  Access to these folders can be restricted (by user or group) to provide whatever level of security is needed.  Public Folders can contain any kind of information including Contact info (Name, address, phone, email, etc), Appointments (Calendars), Tasks, or Email.  Some examples of public folders include:

• Contact information for your business partners (insurance company contacts, vendor contacts, etc.)
• Calendars to schedule the use of shared resources like conference rooms.

Group Enabled Outlook Features
With Mail Servers, everything in Outlook becomes “group enabled”.  Your calendar, task list, Inbox, etc. can all be viewed or modified by other users.  Of course, you decide how much, if any, access you want to allow to your information.  Now any one can find out where you are and when you will be back just by checking your calendar.   

Out of Office Assistant
Mail Servers provide a simple tool to notify others when you are out of the office.  Just go to the Out of Office Assistant, tell it you are out of the office, and type a message. 

Unlimited Internet Email Addresses
Mail Servers allow each of your users to have has many email addresses as they want.  John Doe’s email address can be john@…, jdoe@…, johnd@…, and sales@… all at the same time.  You can also have as many different domain names as you want.  You can have addresses at mycompany.com, mycompany.cc, and myothercompany.com all at the same time.

Real Time Email
With Mail Servers, everything happens right now.  You receive your email as soon as it arrives at the server and when you send an email it goes immediately.

Administration
Mail Servers provide easier and more complete administration of email.  With standard POP3 email, everything is stored on each user’s individual PC.  With Mail Servers, all the data is stored in a database on the server.  There are many benefits to this:

• All email, contacts, calendars, etc. are included in the nightly tape backup of the server.  When a PC "crashes", the email will not be lost because it is stored on the server.  When a server "crashes" the email can be restored from the backup along with all your other data.
• When a user gets a new computer, there is no need to manually move the email and address lists from the old PC to the new PC.   With Exchange Server you just tell the new PC which mailbox you want to access on the server.
• Virus software for Exchange Server prevents viruses from getting into the mailboxes. The virus will be removed before it hits your PCs.  With traditional POP3 email, virus software cannot detect a virus until it reaches the user’s Inbox.